How to record and send meeting recaps easily with Loom

Key takeaways

Loom’s AI automatically records, transcribes, and summarizes meetings so you can stay present instead of taking notes
Connect your calendar once, and Loom will detect meeting links and offer to record internal sessions automatically
AI-generated summaries, chapters, and transcripts let teammates review recaps on their own schedule without watching full recordings
Share meeting recaps through a single link that works in email, Slack, or embedded documentation
Team members can leave comments directly on the video timeline to ask questions and provide feedback without scheduling follow-up meetings

After a productive meeting, someone usually gets stuck writing up notes, chasing down action items, and sending follow-up emails to make sure everyone’s on the same page. That process takes time, and details get lost or misremembered. Loom’s AI for meetings handles the heavy lifting instead.

The platform automatically records, transcribes, and summarizes your conversations while you stay present and engaged. Loom’s AI-powered meeting notes pull out the main points, organize them into chapters, and generate a shareable recap that your team can watch or skim later. This works across all types of meetings — from quick standups to longer strategy sessions with multiple stakeholders.

Keep reading to learn how to set up automated recording, review AI-generated summaries, and share meeting recaps that your team can access on their own schedule. You’ll see how the video itself becomes the source of truth, so teammates who couldn’t attend live can catch up at their own pace, and anyone who needs to reference specific decisions can jump straight to the relevant timestamp.

How to create meeting recaps with ease using Loom AI for meetings

Step 1. Connect your calendar

Before Loom can start capturing your meetings automatically, you’ll need to connect your calendar. This lets Loom detect meeting links for Zoom, Google Meet, or Microsoft Teams and offer to record internal meetings without you having to think about it. The setup takes less than a minute, and once it’s done, Loom knows when you have a meeting scheduled and can prompt you to start recording.

Step 2. Record the meeting

Once your calendar is connected, you can control how Loom handles recording. By default, Loom is set to automatically record internal meetings — meetings you own where all attendees are from your workspace’s email domain. You can adjust this setting to auto-record all meetings (including external participants), or turn off auto-recording entirely and only record manually when you choose.

For meetings you want to record manually, use the Record Now option with the meeting invite link. This works for any meeting, whether it’s already in progress or you just prefer manual control over when recording starts. The meeting host can remove Loom’s Notetaker bot from the call at any time if needed.

If you have Loom Enterprise or Business+ AI and your Loom account is linked to an Atlassian account, you can enable AI-powered meeting notes in Confluence. This creates a centralized place for meeting documentation that lives alongside your project work, making it easier for the whole team to find what they need when they need it. Loom’s AI features for productive meetings handle the transcription and organization automatically, so you’re not spending post-meeting time cleaning up notes.

Step 3. Review your automatic meeting recap

After the meeting ends, Loom generates a recap automatically. Internal invitees receive an email with an AI-generated summary and a link to the full recording when Auto Summary is turned on. This means people get the highlights right away without needing to watch the entire video if they just want the basics.

Open the recap to review the summary, chapters, and full transcript. Loom breaks down the recording into sections based on topic shifts, so anyone watching can jump to the parts that matter to them. You can make quick edits to clarify points or add context before sharing more widely. The goal is to make the recap easy to skim so teammates can find what they need in seconds rather than scrolling through a wall of text or combing through an hour-long video.

Step 4. Send and share the meeting recap

When you’re ready to share the recap, you have control over who can access it. On Loom, set the visibility to Public, Workspace, or Private depending on whether you’re sharing with external partners, your immediate team, or a specific group of stakeholders. The platform creates a shareable link automatically when the recording ends, so you don’t need to upload files or worry about version control.

Copy the link and share the recap through email, Slack, or by embedding it directly in project documentation. This flexibility means teammates can access the recording from wherever they already work. Asynchronous communication is easier when people can watch meeting recaps in their own time instead of trying to coordinate live attendance across different time zones.

If you’ve enabled AI-powered meeting notes, Loom creates a Confluence page automatically and links it in the recap. Once the meeting notes are in Confluence, you can use AI editing to refine the content. This brings meeting documentation into the same space where your team tracks project updates and shares resources, making it simpler to connect decisions made in meetings to the work that follows. Everyone can reference the Confluence page when they need to confirm what was discussed or check on action items without hunting through their email for a meeting recap.

Step 5. Collaborate with team members and stakeholders async

Once the recap is shared, your team can leave comments and reactions directly on the video timeline. This means if someone has a question about a specific decision or needs clarification on an action item, they can drop a comment at the exact moment in the recording where that topic comes up. You’ll see those comments in context, which makes it easier to respond with the right information.

Async work with Loom empowers distributed teams to review discussions, provide team feedback, and align on product features or project direction without needing to schedule another live meeting. This speeds up feedback cycles and decision-making because people can contribute when they have the time and context to give thoughtful input, rather than reacting on the spot during a call.

Use the feedback you receive to clarify next steps, assign follow-up tasks, or address concerns — all without blocking out another hour on everyone’s calendar. When questions come up, respond in the comments or record a quick follow-up video. This approach keeps projects moving forward while respecting everyone’s time and work style.

The core components of successful meeting recaps

A good meeting recap isn’t just a transcript or a list of who said what. It captures what actually matters and presents that information in a way that people can act on quickly. The best way to understand this is to record a meeting recap example with Loom and see how it works. Here’s what makes a successful recap:

Everyone stayed present: No one spent the meeting frantically typing notes or trying to remember exact quotes. When you’re not worried about capturing every detail manually, you can actually participate in the conversation and contribute ideas.
Recap summary is 3–6 sentences, clear and scannable: The AI-generated summary hits the main points without burying them in unnecessary detail. Someone who wasn’t there should be able to read it and understand what happened in under a minute.
Decisions and rationale captured: The recap shows what was decided and why, not just what was discussed. This context helps teammates understand the thinking behind choices, which reduces confusion and second-guessing later.
Action items have owners and due dates: Every task that came out of the meeting has a name attached and a deadline. This is especially important for project kickoffs where cross-functional alignment depends on everyone knowing what they’re responsible for.
No follow-up meeting needed to align on next steps: People leave the meeting knowing what to do next. If they need to double-check something, they can review the recording instead of scheduling another call to rehash the same topics.

Tips for recording effective meeting recaps with Loom

Recording the meeting is the easy part. Making sure the recap is actually useful takes a bit more intention. These tips will help you create recaps that your team will actually watch and reference:

Test your setup before important meetings: Check your audio and camera settings ahead of time so you’re not troubleshooting while everyone waits. A clear recording with good sound quality is much easier to review later.
Let people know you’re recording: Start the meeting by mentioning that Loom is capturing the session. This keeps everyone informed and comfortable, and it also encourages people to speak up if they have questions or concerns instead of staying silent.
Use descriptive meeting titles: When you name the recording, be specific about what the meeting covered. “Q1 Product Roadmap Review” is more helpful than “Team Meeting” when someone is searching for it later.
Review and edit before sharing widely: Skim through the summary and chapters to make sure everything makes sense. If something is unclear or missing context, add a quick note or trim sections that aren’t relevant.
Set clear sharing permissions: Think about who needs access before you send the link. You can always expand permissions later, but starting with the right audience prevents confusion and keeps sensitive discussions contained when necessary.
Encourage comments and questions: Remind your team that they can leave feedback directly on the video. The more people engage with the recap, the more likely you are to catch issues early and address them before they become bigger problems.

Turn meetings into clear, actionable next steps

Meeting recaps shouldn’t be an afterthought or an extra task that someone gets stuck with at the end of a call. When you use Loom to document outcomes and share decisions, you’re giving your team the information they need to move forward without confusion or delays. A single shareable video replaces long written summaries and eliminates the need for unnecessary follow-up meetings where you’re just repeating what was already said.

When people can access meeting information on their own time, leave feedback without scheduling another call, and reference decisions months later when they need to understand why something was done a certain way, work moves faster. Recording meeting recaps with Loom means less time spent coordinating schedules and more time actually doing the work.

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