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Project schedule template

Manage your project from planning to execution using a project schedule template.

Use free project schedule template
best for

Project management

key features

Task planning

Prioritization

Pipeline management

What is a project schedule template?

Time management tool

Our project schedule template can help project managers outline tasks and deadlines in a clear, organized timeline. The easy-to-follow format means you can efficiently allocate resources and give team members a clear understanding of roles, responsibilities, and timeframes.

Progress tracking guide

Let this template be your guide for monitoring milestones and overall project progress. It allows teams to visualize their workflows, identify potential roadblocks, and make important decisions that keep the project on track.

What does the project schedule template include?

Timeline

The project schedule template includes a chronological view of tasks and milestones, ensuring clear and achievable deadlines. This timeline helps teams plan work and track progress in a single view for effective prioritization and quick pivoting when necessary.

Try free Gantt chart software
timeline view

Board view

Teams can easily plan, visualize, and track work from sprint to sprint with Jira boards. A board view allows project managers to see the project flow at a glance, enhancing overall project planning. Jira scrum boards promote iterative, incremental delivery and make it easy for team members to practice agile methodologies.

Try Jira Scrum boards
board view

Task dependencies

By specifying the logical relationships between different tasks, dependencies indicate the order in which team members should perform tasks and help establish a flow of work for easier project management. Dependency relationships highlight tasks that require completion before others can begin.

issues view

Resource allocation

By clearly specifying resource allocation in project schedule templates, project managers can optimize the use of available resources (human, financial, and technological) necessary for each task. This transparency ensures that resource allocation aligns with project goals.

workflows screenshot

What does the project schedule template include?

Task descriptions

Task descriptions clearly define each activity within the project, aiding in project planning, execution, and communication. They provide a concise yet comprehensive overview of the purpose, goals, requirements, and expected outcomes, facilitating better understanding for team members.

Dependencies

By specifying the logical relationships between different tasks, dependencies indicate the order in which team members should perform tasks and help establish a flow of work for easier project management. Dependency relationships highlight tasks that require completion before others can begin.

Timeline

A visual timeline, such as a Gantt chart, displays each task's start and end dates. This makes team members more aware of the overall timeframe of the project and the sequence of tasks. A timeline uses milestones to mark key achievements or deadlines to help monitor progress toward significant goals.

Resource allocation

By clearly specifying resource allocation in project schedule templates, project managers can optimize the use of available resources (human, financial, and technological) necessary for each task. This transparency ensures that resource allocation aligns with project goals.

How to get started with the project schedule template

Define project scope and goals
  

Clearly outline the project objectives and deliverables. Setting goals establishes a clear direction for the entire team and ensures alignment with overarching organizational objectives.
List tasks and subtasks
  

Break the project into smaller, actionable steps. A detailed breakdown ensures all aspects of the project are covered and helps create a comprehensive project scheduling template.
Set deadlines and milestones
  

Establish specific timeframes for task completion and key project milestones. This step is crucial for building a project schedule template that keeps the team on track and accountable.
Assign responsibilities
  

Allocate tasks to appropriate team members, ensuring clear ownership. Proper task assignment helps create a simple project schedule template that everyone can easily understand and follow.
Organize tasks
  

Use a board or timeline view to visually organize and prioritize tasks. Visual organization can help you create an effective project schedule that enhances team productivity.
Share and monitor progress
  

Share and update the schedule to reflect progress and ensure all stakeholders are informed. An organized and detailed schedule is a central communication tool that ensures everyone involved understands the tasks assigned and the project timeline.

Related templates

Timeline screenshot

Gantt chart

Easily visualize a project's timeline and progress.
Timeline screenshot

Project timeline

Use our project timeline template for efficient planning and progress tracking.
Timeline screenshot

Project roadmap

Roadmap clear goals and efficient timelines.

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